Cisco Unified MeetingPlace, Release 7.0 -- How to Update Meetings and User Profiles

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Main page: Cisco Unified MeetingPlace, Release 7.0

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Replication Service

The Cisco Unified MeetingPlace Replication Service automatically synchronizes the local Web Server database with that of the Cisco Unified MeetingPlace Application Server to update meetings, user profiles, and user group information. The following occurs by default:

  • Synchronization occurs every 60 seconds.
  • The User Profile Update Interval updates every night.
  • The Group Update Interval updates every night.
  • Meeting information updates every 60 seconds.


The Replication Service copies audio and video recordings from the Cisco Unified MeetingPlace Application Server and stores the replicated files on the Cisco Unified MeetingPlace Web Server. Pointers to these files are then created in the database. The Replication Service downloads voice files in their original MP4 file format. After voice files are downloaded, the Replication Service queues jobs for conversion by the Audio Service.


The Replication Service also replicates video terminal user profile information from the Application Server. By default, this replication occurs every night.


In the event of a system failure, you can manually invoke the Replication Service operations. Allow up to 20 minutes for any changes made to the Replication Service to take effect.


Updating All Meetings

The Update All Meetings feature is automatically run at midnight every Saturday to synchronize meetings and meeting information between the Cisco Unified MeetingPlace Application Server and the Web Server. You can also manually invoke this feature whenever you want to force the following behavior:

  • Meetings and meeting information are downloaded from the Application Server to the Web Server.
  • If there are extra meetings on the Web Server, they are purged.
  • Meetings are synchronized between the Application Server and Web Server going forward.


Note: Every day at 2 a.m. (local server time), the system purges all recordings on the Cisco Unified MeetingPlace Application Server that are older than 24 hours. Any attachments or recordings that have already been purged from an Application Server are no longer available and hence, not downloaded.


Before You Begin
  • The Update All Meetings feature will not retrieve attachments if they have been deleted from local folders on the Web Server. Retrieve these attachments by updating the relevant meeting instead.
  • Allow 20 minutes for changes to take effect.


Procedure
  1. Sign in to the end-user web interface.
  2. Click Admin.
  3. Click Replication Service.
  4. Select Update All Meetings for Replication Service Command.
    Any MP4 files that have not yet been converted are downloaded and converted into the desired formats from the Application Server to the Web Server. In addition to attachments, new meetings are also updated.
  5. Click Submit.



Updating All User Profiles

Complete this procedure to update the user profile database on the local Web Server. Allow 20 minutes for changes to take effect.


Tip: Synchronize your updates on the Web Server when you update the profile database on the Cisco Unified MeetingPlace Application Server.


Procedure
  1. Sign in to the end-user web interface.
  2. Click Admin.
  3. Click Replication Service.
  4. Select Update All User Profiles for Replication Service Command.
  5. Click Submit.



Updating All Video Terminals

Complete this procedure to update the video terminal profile database on the local Web Server. The amount of time the replication takes depends on the number of video terminals; for example, allow 20 minutes to replicate up to 1000 video terminals.


Tip: Synchronize your updates on the Web Server when you update terminals in the Cisco Unified MeetingPlace Media Server Administration.


Procedure
  1. Sign in to the end-user web interface.
  2. Click Admin.
  3. Click Replication Service.
  4. Select Update All Terminals for Replication Service Command.
  5. Click Submit.




Updating All Groups

Complete this procedure to update the user group database on the local Web Server. Allow 20 minutes for changes to take effect.


Tip: Synchronize your updates on the Web Server with when you update the user group database on the Cisco Unified MeetingPlace Application Server.


Procedure
  1. Sign in to the end-user web interface.
  2. Click Admin.
  3. Click Replication Service.
  4. Select Update All Groups for Replication Service Command.
  5. Click Submit.



Updating a Single Meeting

Complete this procedure to force the Web Server to download meeting information for a single meeting from any Cisco Unified MeetingPlace Application Server. This feature is only effective when the Web Server has lost meeting attachments or recordings.


Restriction

Every day at 2 a.m. (local server time), the system purges all recordings on the Cisco Unified MeetingPlace Application Server that are older than 24 hours. The update will not take place if attachments and recordings have already been purged from the Application Server.


Procedure
  1. Sign in to the end-user web interface.
  2. Enter the meeting ID of the meeting that you want to update.
  3. Click Find Meeting.
  4. Click the meeting ID to access the meeting information page.
  5. Click Attachments/Recordings.
  6. Click Update Meeting.
  7. Click OK.
    A new set of files are created including encoded audio files in the desired formats.

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