Cisco Unified MeetingPlace, Release 7.0 -- How to Schedule a Meeting

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Main page: Cisco Unified MeetingPlace, Release 7.0

Up one level: Using MeetingPlace Conference Manager


Contents

Scheduling a Meeting

You can schedule a meeting on behalf of other users if you have Attendant or System Manager privileges.

Before You Begin

  • Release 7.0.3 supports the scheduling of meetings from Conference Manager with over 200 invitees.
  • Scheduling and rescheduling of recurring meetings with more than 10 instances should be performed during off-peak times to minimize delays perceived by users joining meetings.
  • Scheduling of several large meeting chains concurrently is not recommended because it may cause system delay.
  • Conference Manager does not send email notifications for weekly recurring meetings. To notify users that they have been invited to a weekly recurring meeting, send an email manually.


Caution!! To avoid system issues, we recommend that you limit the usage of concurrent Conference Manager sessions.


Procedure
  1. Log in to a server.
  2. Click Schedule Meeting.
    The Meetings page displays.
  3. Enter your meeting details, such as the meeting ID if you want to define your own, date, time, and duration of the meeting.
    • Check Public if you want this meeting to appear in the list of results when users use the Find Meeting feature.
    • Check Enable video if you want to reserve video resources for this meeting.
  4. (Optional) Click the button next to Recurrence to make this a recurring meeting and set your recurrence pattern.
  5. Add invitees from the bottom of the Add Invitee tab.
    1. Enter the user ID of the invitee.
    2. Enter the e-mail address of the invitee.
    3. Choose an audio permission for this invitee.
    4. Click Profile or Guest to indicate whether this invitee has a Cisco Unified MeetingPlace profile.
    5. Click Invite.
    Note: If you do not know the user ID of the person you want to invite, use the search function on the top of the Add Invitee tab then use "drag and drop" to drag selected users to the Invitee list.
  6. Set the Advanced Options for this meeting.
  7. Click Schedule.


Related Topics



Scheduling Another Meeting With the Same Parameters

Before You Begin

Conference Manager does not send email notifications for weekly recurring meetings. To notify users that they have been invited to a weekly recurring meeting, send an email manually.


Procedure
  1. Log in to a server.
  2. Use the Search for Meetings option to find the meeting that you want to use.
    1. If the meeting is taking place today, either click In-Session Meetings or All Today's Meetings.
    2. If the meeting is taking place at another time, enter your search parameters and click Search.
  3. Click your meeting entry in the Meetings tab to the right.
  4. Click Edit Meeting.
    The Meetings window appears.
  5. Click Copy Meeting.
    In the same Meetings window, a new meeting tab appears that includes the settings copied from the selected meeting. The Meeting ID, however, is not copied to the new meeting.
  6. Modify your meeting options.
  7. Click Schedule.


Rescheduling a Meeting

Restriction

  • You cannot change recurrence parameters when rescheduling a meeting.
  • You cannot reschedule a meeting that has already begun.
  • Scheduling and rescheduling of recurring meetings with more than 10 instances should be performed during off-peak times to minimize delays perceived by users joining meetings.
  • Conference Manager does not send email notifications for weekly recurring meetings.


Note: We do not recommend that you reschedule meeting chains of over 30 occurrences with 500 invitees as it may cause long rescheduling times and system unresponsiveness.


Procedure
  1. Log in to a server.
  2. Use the Search for Meetings option to find the meeting that you want to reschedule.
    1. If the meeting is taking place today, either click In-Session Meetings or All Today's Meetings.
    2. If the meeting is taking place at another time, enter your search parameters and click Search.
  3. Click your meeting entry in the Meetings tab to the right.
  4. Click Edit Meeting.
    The Meetings page displays.
  5. Modify your meeting options.
  6. Click Reschedule.

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