Cisco Unified MeetingPlace, Release 7.0 -- How to Enable Cisco Unified MeetingPlace to Send Microsoft Outlook Calendar Notifications for Meetings Scheduled from the End-User Web Interface

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Main page: Cisco Unified MeetingPlace, Release 7.0

Up one level: Integration


Note: This page applies to Cisco Unified MeetingPlace, Release 7.0.2 only. For information about this topic for Release 7.0.1, see Integrating with Microsoft Outlook.



Contents

Uninstalling Cisco Unified MeetingPlace for Microsoft Outlook Gateway From the Web Server

Perform this task to make sure that your Web Server does not have the Microsoft Outlook notification gateway installed.


Before You Begin

If you have a fresh new Cisco Unified MeetingPlace installation and have never upgraded your system, you may skip this task. Proceed to Creating a Cisco Unified MeetingPlace-Dedicated E-Mail Account and Mailbox on the Microsoft Exchange Server.


Procedure
  1. Stop all Cisco Unified MeetingPlace Web Conferencing services. See How to Use the Cisco Unified MeetingPlace Web Conferencing Service.
  2. Choose Start > Control Panel > Add/Remove Programs.
  3. Select the Cisco Unified MeetingPlace for Microsoft Outlook Gateway.
  4. Click Remove.
  5. Restart the Web Server.
  6. Check the list of programs in Add/Remove Programs to verify that the Cisco Unified MeetingPlace for Microsoft Outlook Gateway was successfully uninstalled.
  7. Repeat this procedure for each Web Server in the site.


NOTE: When you restart the Web Server, all manual changes made to the registry are lost.


What To Do Next




Creating a Cisco Unified MeetingPlace-Dedicated E-Mail Account and Mailbox on the Microsoft Exchange Server

Before You Begin
  • Work with the Microsoft Exchange Server administrator to make sure that SMTP access to the Microsoft Exchange Server is allowed.
  • For detailed instructions on how to perform any of these steps, see the documentation for your specific Microsoft Exchange Server.


Procedure
  1. Create a user on your Microsoft Windows domain, for example, "MeetingPlace."
  2. Create a mailbox for this user on the Microsoft Exchange Server.
  3. Write down the username and password for this e-mail account.
  4. Make sure that this mailbox is allowed to send mail to itself.
  5. If the Microsoft Exchange Server is configured to disable anonymous access via SMTP, make sure that you grant the Send As permission for all users in the Enterprise for this mailbox.
    The Send As permission enables each Microsoft Outlook calendar notification to appear to come from the meeting scheduler (instead of the Cisco Unified MeetingPlace-dedicated mailbox) for meetings that are scheduled from the Cisco Unified MeetingPlace end-user web interface.
  6. Verify that the mailbox can send and receive messages.


What to Do Next

If TLS is enabled on your Microsoft Exchange Server, proceed to Configuring Cisco Unified MeetingPlace to Support TLS Encryption.

Otherwise, proceed to Configuring the Cisco Unified MeetingPlace Connection to the Microsoft Exchange Server.



Configuring Cisco Unified MeetingPlace to Support TLS Encryption

Perform this task if the Microsoft Exchange Server that you integrate with Cisco Unified MeetingPlace is configured to use Transport Layer Security (TLS).


Before You Begin
  • Complete the following prerequisite tasks. Refer to the documentation for your Microsoft Exchange Server.
    • Verify that TLS is enabled on the Microsoft Exchange Server.
    • Verify that the Microsoft Exchange Server can successfully receive e-mail from the Internet.
    • Make sure that IIS and SMTP on the Microsoft Exchange Server use the same certificate.


Procedure
  1. Export the TLS certificate from the Microsoft Exchange Server by following these steps:
    1. From your Microsoft Windows system, go to the Microsoft IIS Manager.
    2. Go to the entry called Web Site and highlight the entry called Default Web Site.
      Note: Default Web Site is the generic name; it may have a different name on your system.
    3. Right click the Default Web Site entry to display the Properties dialog box.
    4. Click the Directory Security tab.
    5. Click View Certificate.
    6. Click the Details tab.
    7. Click Copy to File. The system starts the certificate wizard.
    8. Select No, do not export the private key and click Next.
    9. Select DER encoded binary X.509 (.CER) and click Next.
    10. Click Browse to choose a location to save the certificate. Enter a filename and click Save.
  2. Log in to the Cisco Unified MeetingPlace CLI as the root user.
  3. Copy the certificate to $MP_ROOT/<filename>.cer, substituting the <filename> from Step 1, substep 10.
  4. Move to the security directory by entering the following:
    cd $MP_ROOT/jre/jre/lib/security
  5. Install the certificate by entering the following and substituting the <filename> from Step 1, substep 10:
    ../../bin/keytool -keystore cacerts -import -alias exchangeIIS -file $MP_ROOT/<filename>
    Note: The default password for the JDK keytool is changeit.
  6. If the key length of the installed certificate is greater than 2048, complete these steps:
    1. Go to http://java.sun.com/javase/downloads/index.jsp.
    2. Download the "Java Cryptography Extension (JCE) Unlimited Strength Jurisdiction Policy Files 6."
    3. Install this in the $MP_ROOT/jre/jre/lib/security directory.
  7. Restart the system by entering mpx_sys restart.
  8. Log in to the Administration Center.
  9. Click System Configuration > E-Mail Notifications > Exchange Server Configuration.
  10. Set the TLS enabled field to true.


NOTE: When you restart the Web Server, all manual changes made to the registry are lost.


Related Topics


What to Do Next

Proceed to Configuring the Cisco Unified MeetingPlace Connection to the Microsoft Exchange Server.




Configuring the Cisco Unified MeetingPlace Connection to the Microsoft Exchange Server

Before You Begin


Restriction

(For Microsoft Exchange Server 2007 only) The same machine must host both the Microsoft Exchange Hub Transport server and the Microsoft Exchange Client Access server. The hostname of this machine is what you enter in the Hostname field on the Exchange Server Configuration Page.


Procedure
  1. Log in to the Cisco Unified MeetingPlace Administration Center.
  2. Click System Configuration > E-Mail Notifications > Exchange Server Configuration.
  3. Configure the fields on the Exchange Server Configuration Page.
  4. Click Save.


Verifying

Click Test to verify the connection between Cisco Unified MeetingPlace and Microsoft Exchange Server.


Related Topics


What to Do Next
  • If you upgraded your Cisco Unified MeetingPlace system from an earlier release, run the Cisco Unified MeetingPlace-Microsoft Exchange migration process at /opt/cisco/meetingplace/migrationtools/current/notifications/migrateExchangeForICAL.sh.
Note: The migration process may take a long time if many meetings need to be migrated. To speed up the migration process, purge old meetings from the Cisco Unified MeetingPlace-dedicated mailbox, and empty the Deleted Items folder. We recommend that the mailbox have fewer than 1360 appointment items or 32 KB of appointment data before you run the migration process.
  • To enable users to receive meeting notifications as calendar appointments in Microsoft Outlook, specify a Microsoft Exchange option in the "E-mail type and format" fields for the user group or user profile.
See Configuring User Preferences for E-Mail Notifications.

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