Cisco Unified MeetingPlace, Release 7.0 -- Configuring User Preferences for E-Mail Notifications

Main page: Cisco Unified MeetingPlace, Release 7.0

Up one level: Configuration

You can configure the behavior of e-mail notifications for each user group or individual user, for example:

E-mail type and format.
Whether notifications are sent for meeting updates or cancellations.
Who can send or receive notifications.
What notifications include, such as participant lists, meeting passwords, or attachments.

To enable the use of the Microsoft Exchange or IBM Lotus Notes formats, you first need to set up the integrations. See the following:
- Integrating with Microsoft Outlook
- Integrating with IBM Lotus Notes

Avoid changing e-mail notification settings once Cisco Unified MeetingPlace is in use, because users might already rely on a certain behavior, such as having all invited meeting participants receive e-mail notifications for new or changed meetings. Changing that behavior may result in lost productivity. If you must change the e-mail notification settings after Cisco Unified MeetingPlace has been in use, then make sure that you alert your users to the changes.

You can configure the e-mail notification settings in user groups or user profiles. We recommend that you configure the settings in user groups to help you keep e-mail notification settings as consistent as possible across your user base.

Only users who have a valid E-mail address in the user profile may send or receive e-mail notifications. E-mail addresses cannot be configured in user groups.

Log in to the Administration Center.
Click User Groups or User Profiles, depending on whether you want to configure a user group or an individual user profile.
Click Edit or Add New, depending on whether you want to configure an existing or new user group or user profile.
Configure these fields:
- E-mail type and format
- Fields in the Notifications section.
Click Save.