Cisco Unified MeetingPlace, Release 7.0 -- Configuring Reservationless Meetings

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Reservationless meetings begin immediately and have the following special characteristics:

• Anyone may join a reservationless meeting, unless a meeting password is in use.

• Anyone can access reservationless meeting recordings and attachments.

• The meeting ID for a reservationless meeting is the Profile number of the meeting owner.

• A meeting instance is created on demand when someone joins a meeting with a reservationless meeting ID. The meeting is terminated immediately when the last participant leaves.

• By default, the meeting subject is the Last name of the meeting owner.

• The system treats each instance of a reservationless meeting as a separate entity with its own unique conference ID, displayed as ConfNum in reports and exported data.

• Participants who join a reservationless meeting before the owner does are placed in a waiting room (where they cannot communicate with each other) until the meeting owner arrives, unless the following statements are true:
  • The Allow any profiled user to initiate field on the Usage Configuration Page is set to Yes.
  • A profiled user starts the meeting from the telephone user interface (TUI).

Note: For more information about reservationless meetings, see the User Guide for Cisco Unified MeetingPlace at http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

Contents 1 Restrictions 2 Before You Begin 3 Procedure 4 Related Topics

Restrictions

• Because meeting IDs cannot be longer than 17 digits, users with Profile numbers longer than 17 digits cannot own reservationless meetings.

• Reservationless meeting IDs are permanently reserved and cannot be used for scheduled meetings.

• E-mail notifications are not sent for reservationless meetings.

• Reservationless meetings cannot be lecture-style meetings.

Before You Begin

• Reservationless meetings are enabled by default. Therefore, you only need to perform this task in the following cases:
  • If you want to disable reservationless meetings either system-wide or for specific users.
  • If you previously disabled reservationless meetings and want to reenable them.

• Many fields on the Meeting Configuration Page apply to reservationless meetings. Complete Configuring Meetings and Ports.

Procedure

1. Log in to the Administration Center.
2. Enable reservationless meetings on the system:
   1. Click System Configuration > Usage Configuration.
   2. Set the Enable reservationless meetings field to Yes.
   3. (Optional) Configure these other fields:
      • Allow any profiled user to initiate
      • Bill initiator
      • TUI menu is reservationless only
      • Owner can press 2 in TUI to initiate
3. Enable reservationless meetings for users:
   1. Click User Configuration.
   2. Click User Groups or User Profiles, depending on whether you want to configure a user group or an individual user profile.
   3. Click Edit or Add New, depending on whether you want to configure an existing or a new user group or user profile.
   4. Set the Use reservationless field to Yes.
   5. (Optional) Configure these other user profile fields:
      • Show reservationless meetings in public listing
      • Reservationless allow Internet access
      • Meeting password required
   6. Click Save.
   7. Repeat Step 3 for all user groups and user profiles for which you want to enable reservationless meetings.

Related Topics

• Table: Field Reference: Add User Profile Page and Edit User Profile Page

• Table: Field Reference: Usage Configuration Page