Cisco Unified MeetingPlace, Release 6.x -- Worksheet 5-18: User Profiles

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Cisco Unified MeetingPlace, Release 6.x > Cisco Unified MeetingPlace Audio Server > Planning the installation > Database Planning Worksheets




A user profile identifies the user to the Cisco Unified MeetingPlace system and defines the type of system access a user has.


For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric-0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric-1 to 32767* means that the field accepts the value 3102 but not 32769.)


Field Description Default Options and Field Size Value
Identification

First name

This user's first name. Used for reporting and workstation display.

-

Alphanumeric-1 to 17

 

Last name

This user's last name. Used for reporting and workstation display.

-

Alphanumeric-1 to 17

 

User ID (workstation access)

This user's Cisco Unified MeetingPlace ID. (Used from a workstation.) This is the key used for alphabetical sorting in the database and for scheduler identification in reports.


Recommended: Same as the network or e-mail login.

However, if you will use Windows Integrated Authentication, User IDs must be all lower case.

-

Alphanumeric-1 to 17

 

User password

Password this user uses to log in to Cisco Unified MeetingPlace from a workstation.

-

Alphanumeric-1 to 11

 

Last changed

Date the user password was last changed.

-

System-defined field

 

Profile number (voice access)

Number that identifies this user profile. Used to connect to Cisco Unified MeetingPlace from a touch-tone phone.


Recommended: User's phone extension or voice-mail number.

-

Numeric-1 to 17

 

Profile password (voice access)

This user's Cisco Unified MeetingPlace phone password.


Set this as a temporary default password. Users must change this to a personalized password when they first log in to Cisco Unified MeetingPlace.

-

Alphanumeric-1 to 11

 

Last changed

Date the profile password was last changed.

-

System-defined field

 

Profile active?

Whether this user profile is an active Cisco Unified MeetingPlace user. Only active users can log in to their profiles. Inactive users who try to log in are transferred to the attendant.

Group Default

Yes/No/Locked/ Group Default

 

Profile type

Whether this profile represents a user or a video terminal.

Group Dflt

User/Video Terminal/ Group Dflt

 

Type of user

Classification (user type) of this user.

End User

End User/Contact/ Attendant/System Mgr

 

Group name

Name of group (if any) to which this user belongs.

System

Alphanumeric-0 to 17

 

Phone number

Phone number that Cisco Unified MeetingPlace calls to reach this user (for example, to add this user to a meeting).


PBX access codes are not required. Allowed characters: ( ) , - " " space

-

Numeric-0 to 32

 

Alternate phone number

Alternative phone number that the system calls to reach this user (for example, to add this user to a meeting).


PBX access codes are not required. Allowed characters: ( ) , - " " space

-

Numeric-0 to 32

 

Pager phone number

Pager number of this user.

Group Default

Direct Dial-32-digit pager number/ Non Direct Dial-user's pager access code (PIN)

 

Type of pager

Type of pager service this user uses.

Group Default

None/ Direct Dial/ Non Direct Dial/ Group Default

 
Note: If a user group is assigned to a profile, the following fields (excluding e-mail address fields) are supplied by the User Groups settings.

User ID of contact

User ID of the contact or attendant who supports this user (and has completed the contact/attendant training).

-

Alphanumeric-0 to 17

 

Internet e-mail address

User's Internet e-mail address. This address is used when someone is browsing meetings through Cisco Unified MeetingPlace web and requests to send mail to the meeting scheduler.

-

-

 

Time zone

Time zone of location in which this user usually does business.


Recommended: Time zone of user's location.


Set guest profile time zones to location of the Cisco Unified MeetingPlace system.

Group Default

Time Zone Name/ Group Default

 

Language

User's selected language.


Meetings scheduled by this user default to the selected language.

English (USA)

English (USA)/ Other installed language

 

Abbreviated prompts?

Whether the system plays abbreviated prompts when this person calls the system.


If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Billing code

A code for generating billing reports. Can be based on your company's internal conventions (for example, department codes).

Group Default

Alphanumeric- 0 to 17/ Group Default

 

Default mtg category

Meeting category assigned to meetings this user schedules.

Group Default

Selected name/ Group Default

 

Scheduling home server

The local server for this user.

0

Read-only

 
MeetingNotes Defaults

Able to record mtgs?

Whether this user can record meetings. Only the system administrator can change this field's value.

Group Default

Yes/No/Group Default

 

Record meeting?

Whether by default meetings scheduled by this user are recorded.


If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Who can access

Who can request attachments and listen to meetings recorded by this user.


When None , recorded meetings and their attachments must be manually posted for others to hear.

Group Default

None/Anyone/ MeetingPlace Users/ Invited Users/ Group Default

 

Auto-start recording?

For meetings scheduled to be recorded, whether by default recording starts automatically when second participant enters a meeting.

Group Default

Yes/No/Group Default

 

Attachment access ordering

Order in which users hear a list of attachments.

Group Default

Play most recent first/ Play in order submitted/ Group Default

 

Display mtg to everyone?

Whether by default to allow Cisco Unified MeetingPlace web guests to view meetings.

Group Default

Yes/No/Group Default

 

Display Meeting to Everyone for Reservationless

Whether by default to allow Cisco Unified MeetingPlace web guests to view reservationless meetings.

Group Default

Yes/No/Group Default

 
Outdial Meeting Defaults

Can call out from mtgs?

Whether a user can dial out from meetings.


To prevent guests from outdialing from within meetings, set this parameter to No in the guest profile.

Group Default

Yes/No/Group Default

 

Can schedule guest outdial mtgs?

Whether this user can schedule meetings that allow guests to join the voice conference by web. This parameter is enabled only if this user's profile has outdial privileges.


When No , the Allow Outdials to Guests From Web parameter is disabled for this user. When Yes , user can change Allow Outdials to Guests From Web setting for individual meetings.

Group Default

Yes/No/Group Default

 

Max outdials per meeting

How many outdials this user may initiate from within one meeting.

Note: This field limits only the number of times this user can outdial from a meeting by pressing #3. It does not restrict any other method of outdialing.

Group Default

Numeric-0 to 500/ Unrestricted/ Group Default

 

Can call other servers?

Whether this user may schedule multiserver meetings.

Group Default

Yes/No/Group Default

 

Ask for profile password?

Whether outdialed invitees must enter a profile password to join meetings.

Group Default

Yes/No/Group Default

 

Digit translation table

Digit translation table to use for all outdials initiated by this user.


16 translation tables are available. Default translation table is 0 . Your customer support representative will work with you to configure these tables, as needed.

Group Default

Numeric-0 to 15*/ Group Default

 
Meeting Preferences

Entry announcement

Announcement used when this user enters meetings.

Group Default

Beep only/ Beep+Name/ Silent/ Group Default

 

Departure announcement

Announcement used when this user leaves meetings.


If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Beep only/ Beep+Name/ Silent/ Group Default

 

End of mtg announcement

Whether the system announces that the meeting will end in a set number of minutes.


For reservationless meetings, this parameter is not used. This announcement does not play in reservationless meetings.


If you are upgrading your system, this field defaults to the previous setting. New systems default to Yes .

Yes

Yes/No/Group Default

 

Mtg extension announcement

Whether the system announces that the meeting is extended by a set number of minutes.


For reservationless meetings, this parameter is not used. This announcement does not play in reservationless meetings.

Yes

Yes/No/Group Default

 

Screened entry?

Whether meetings scheduled by this user require a meeting participant (already in the meeting) to admit people who try to join the meeting. (People who want to enter are not admitted automatically.)


If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Skip pre-meeting options?

Whether meetings scheduled by this user use the short menu feature, which eliminates the meeting ID confirmation, roll call, and agenda.

Group Default

Yes/No/Group Default

 

Disable roll call?

Whether this user can request the roll call feature during meetings.


Recommended: Yes when, for example, competitors could call into a meeting, meetings require caller anonymity, or you schedule large meetings.

Group Default

Yes/No/Group Default

 

Password required?

Whether by default meetings scheduled by this user require a password.


If this user belongs to a user group, enter a value only when it differs from the group value.


When Yes , the person who starts a reservationless meeting that is organized by this user can choose to create a password for the meeting. When No , the person who starts the meeting does not create one.

Group Default

Yes/No/Group Default

 

Who can attend

Who can attend meetings scheduled by this person.


For reservationless meetings, this parameter is not used. (Anyone can attend reservationless meetings.)

Group Default

Anyone/ MeetingPlace Users/ Invited Users/ Group Default

 

Allow Internet access?

When the system is configured with a web-conferencing server in the DMZ and another behind the DMZ. When Yes , the web portion of the meeting is held on the server in the DMZ and can be accessed by anyone. When No , the web portion of the meeting is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

No

Yes/No/ Group Default

 

Allow Internet Access for Reservationless

When Yes , the web portion of reservationless meetings is held on the server in the DMZ and can be accessed by anyone. When No , the web portion of reservationless meetings is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

Yes

Yes/No/Group Default

 

Lecture mtg attend sttgs

For lecture-style meetings scheduled by this user, the way in which listen-only participants are admitted.


When Admit as listeners and Start callers in waiting room , participants listen to music on hold until meeting is called to order. When Start mtg with floor open , participants can talk until meeting is called to order. When Reservationless mtg , lecture-style meetings scheduled by this user become reservationless meetings.

Group Default

Admit as listeners/ Start callers in waiting room/ Start mtg with floor open/ Reservationless mtg/ Group Default

 

Host Meetings with

Whether the user will see the full meeting room or just the participant list when joining web meetings.

Note: The Participant List option is not available if you are using Cisco WebEx.

Full Meeting Room (if there are web port licenses available.)

Full Meeting Room/ Participant List


Restrictions

Scheduling restriction

Scheduling limits placed on this user.


When Unrestricted , users may schedule unlimited number of meetings; When Cannot Schedule , users can schedule no meetings; When Near Term Mtg Limit , users may schedule the specified number of meetings within the next six hours.

Group Default

Unrestricted/ Cannot Schedule/ Near Term Mtg Limit Numeric-0 to 50*/ Group Default

 

Use reservationless?

Whether this user may use reservationless meetings.

Group Default

Yes/No/Group Default

 

Max mtg length (min)

Maximum number of minutes for which this user can schedule meetings.

Group Default

Minimum 2; maximum is Max Mtg Length (Scheduling Parameters)/ Group Default

 

Max # of attachments

Maximum number of attachments that can be attached to a meeting scheduled by this user.

Group Default

Numeric-0 to 30*/ Group Default

 

Sched only on home server?

Whether meetings for this user are restricted to the home server.

No

Read-only

 

Sched only on NS home site?

Whether meetings for this user are restricted to the home site.

Yes

Read-only

 

Max # teams allowed

How many teams this user can create.

0

Numeric-0 to 10,000*/ Group Default

 

Can chg mtg ID via phone

Whether this user may assign vanity IDs for meetings scheduled by phone.


This field is available only when Allow Vanity Meeting IDs (in System Parameters) is set to Yes .

Yes (same as User Groups setting)

Yes/No

 

Allow video scheduling?

Whether this user can schedule meetings with video.

Group Default

Yes/No/Group Default

 
Sending Notifications

Enabled for this mtg?

Whether meeting scheduler sends notifications for meetings when this user schedules meetings.


For reservationless meetings, notifications are not sent.

Group Default

Yes/No/Group Default

 

Include attachments?

Whether meeting scheduler sends attachments as part of notifications when this user schedules meetings.

Group Default

Yes/No/Group Default

 

Priority

Priority given to notifications sent by this user.

Group Default

Low/Normal/Urgent/ Group Default

 

Send if mtg changes?

Whether notifications are sent when something changes in a meeting (such as the time, date, password, or meeting ID), or when a MeetingMessage or attachments are added or deleted.

Group Default

Yes/No/Group Default

 

Include participant list?

Whether to send names of meeting participants as part of notifications.

Group Default

Yes/No/Group Default

 

Include password?

For secure meetings where a password is specified, whether scheduler includes the password in notifications when this user schedules meetings.

Group Default

Yes/No/Group Default

 
Receiving Notifications

Enable to receive?

Whether this user receives meeting notifications (if meeting scheduler sends them).

Group Default

Yes/No/Group Default

 

Include attachments?

Whether this user receives attachments as part of meeting notifications.

Group Default

Yes/No/Group Default

 

E-mail address

This user's e-mail address.

-

Alphanumeric- 0 to 255*

 

Type of e-mail system

E-mail system used by this user. (See Table: Choices for Type of E-mail System Field.)

Group Default

None/cc:Mail/ Lotus Notes/ Microsoft Mail/Microsoft Exchange/ Qualcomm Eudora/ Netscape Messenger/ Other/ Group Default

 

Preferred delivery method

The method by which this user receives notifications.

Group Default

None/E-mail/ Group Default

 

Alternative delivery method

Alternative method by which this user receives notifications, if the primary method fails.

Group Default

None/E-mail/ Group Default

 
Attending Meetings

Method of attending

Method by which this user is contacted to join meetings.

Group Default

User will call/ Have system call user/ Have system page user/ Do not reserve space for user/ Have system find user/ Group User

 

Ways to find user

Order in which the system calls this user to join meetings.


For this feature to work, the Method of Attending field value must be Have system find user .

None

None/Main/Alternative/ Pager (in any order)/ Group Default

 
Q&A Meetings

Off at mtg startup?

Whether to turn on Q&A Meetings feature for this user at meeting startup.

No (same as User Groups setting)

Yes/No/Group Default

 

Notify attendees about Q&A?

Whether to describe Q&A feature to this user when attending conferences.

Group Default

Yes/No/Group Default

 

Q&A introduction

How to announce attendees placed on the floor in meetings this user schedules.

Group Default

Beep only/ Beep+Name/Silent/ Group Default

 

Q&A departure

How to announce attendees being removed from floor in meetings this user schedules.

Group Default

Beep only/ Beep+Name/Silent/ Group Default

 

Automatically ask next question?

Whether to automatically promote the next waiting attendee to floor in meetings this user schedules.

Group Default

Yes/No/Group Default

 

More than one question per site?

Whether to allow attendees in meetings scheduled by this user to ask more than one question at a time.


When Yes , participants may ask up to five questions.

Group Default

Yes/No/Group Default

 

Tell my position in line?

Whether to tell attendees in meetings scheduled by this user their current position in line.

Group Default

Yes/No/Group Default

 

Disable floor warning prompt?

Whether to tell attendees in meetings scheduled by this user they are next to ask a question (or speak) on the floor.

Group Default

Yes/No/Group Default

 
Video Meetings

Endpoint bandwidth

Bandwidth to use when connecting to VoIP. Endpoint connections are made based on the default bandwidth. (Guest connections are established with the default guest bandwidth.)

256K

128 kbps/ 256 kbps/ 384 kbps

 

Endpoint address

Preferred endpoint address for this user. This can be a phone number, SIP address, or H.323 or H.320 endpoints.

-

-

 

Run meetings on video MCU only?

Meeting is entirely on video MCU (ad-hoc participants not allowed to join).

Group Default

Yes/No/Group Default

 

Attend preference for video prof.

Attend preference for video terminal profiles.

Group Default

Call_In/Dial_Out/Group Default

 

Video Terminal Name

Video terminal name.

-

Alphanumeric-0 to 64

 

Video Terminal ID

Video terminal ID.

-

Alphanumeric-0 to 32

 

Video Terminal Classification

Video terminal classification.

-

Alphanumeric-0 to 64

 
Flex Fields

Profile flex field 1

Profile fields customized with your business information.

-

-

 

Profile flex field 2

Profile fields customized with your business information.

-

-

 

Profile flex field 3

Profile fields customized with your business information.

-

-

 

Profile flex field 4

Profile fields customized with your business information.

-

-

 

Profile flex field 5

Profile fields customized with your business information.

-

-

 

Profile flex field 6

Profile fields customized with your business information.

-

-

 

Profile flex field 7

Profile fields customized with your business information.

-

-

 



In Table: Choices for Type of E-mail System Field, for the Type of E-mail System field, choose the value that corresponds to the e-mail system installed at your company.


Table: Choices for Type of E-mail System Field
E-Mail System Choose

cc:Mail

cc:Mail

Microsoft Mail

Microsoft Mail

IBM Lotus Notes

Lotus Notes

Microsoft Exchange

Microsoft Exchange

SMTP

Microsoft Mail, Qualcomm Eudora, Netscape Messenger

Other MAPI-compliant mail systems

Microsoft Mail

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