Cisco Unified MeetingPlace, Release 6.x -- Customizing the Scheduling and Notification Forms for Cisco Unified MeetingPlace for Outlook

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Cisco Unified MeetingPlace, Release 6.x > Cisco Unified MeetingPlace for Microsoft Outlook



This information describes the simplest ways to customize what users see when they click the MeetingPlace tab to schedule or attend meetings from their Outlook calendar. It also provides a matrix you can use to choose other methods of customization.


See the following sections:


Contents

Scheduling Forms and Meeting Notifications

When users schedule a Cisco Unified MeetingPlace meeting by using Cisco Unified MeetingPlace for Outlook, they click the MeetingPlace tab in a standard Microsoft Outlook meeting scheduling form to set the basic meeting options. They can click Advanced Settings to set further options. These basic and advanced meeting settings pages are the scheduling forms.


When users open a notification for a Cisco Unified MeetingPlace meeting, they initially see a text-based notification that contains the information they need in order to attend the meeting. If they click the MeetingPlace tab, they can view similar information as a form. By default, each notification includes both the text-based information and the form.


You can choose the information and options that users see in the Cisco Unified MeetingPlace for Outlook scheduling and notification forms, and you can customize the text that they see.


Customizing Scheduling Forms and Meeting Notifications

There are several ways to customize the scheduling forms and meeting notifications. Table: Comparison of Customization Methods lists the pros and cons of each method.


Table: Comparison of Customization Methods
Customization Methods Scheduling Forms Notification Form Text-Based Notification

Described on this page

  • Customizations are preserved after an upgrade.
  • Easy to use.
  • Customizations are preserved after an upgrade.
  • Easy to use.

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Described in Customizing Text-Based Meeting Notifications for Cisco Unified MeetingPlace for Outlook.

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Customizations may need to be modified after an upgrade.

Described in Customizing the Scheduling Forms for Cisco Unified MeetingPlace for Outlook (Advanced).

  • Offers greater flexibility than the processes described on this page.
  • Customizations are not preserved after an upgrade.* Requires knowledge of HTML and JavaScript.

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Customizing the Forms by Using Information on This Page

Use the procedures on this page to do the following:

  • Show or hide default options and information on the scheduling and notification forms.
  • Change the labels of default options and some other default information.


Changes that you make by using these procedures will remain after you upgrade your Cisco Unified MeetingPlace for Outlook application.


Note: If you change the Cisco Unified MeetingPlace for Outlook user interface, you should also change the corresponding Web Conferencing user interface. For example, if you change the text of the "Billing Code" option, you should change it in both applications. To customize the Web Conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing.


Showing or Hiding Options and Information

Default options and information appear on the schedule and attend forms that users see when they click the MeetingPlace tab of a scheduling form or meeting notification.


You can hide options and information that your users do not need to use, or if you do not want users to have access to the functionality that some options provide.


To Show or Hide Options and Information
  1. Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.
  2. Click Admin.
  3. Click User Interface Fields.
  4. Click one of the following links:
    • Outlook Meeting Settings Page
    • Outlook Advanced Settings Page
    • Outlook Attend Meeting Page
  5. To expose a field in the schedule or attend form or meeting notification, click the object in the Enabled column to reveal a check mark.
  6. To hide a field, click the object in the Enabled column to reveal an X.
    Hiding a field removes it from the schedule or attend form and meeting notification and disables access to its functionality.
  7. To configure another page, click Back to return to the main User Interface Fields administration page.
  8. Consider making the same change for the corresponding information in the Cisco Unified MeetingPlace Web Conferencing user interface.


About Customizing Text Items

You can change the text that users see on the scheduling forms and meeting notification form.


For example, you can change the label of the Billing Code field to Account Number if "Account Number" is a more familiar term to your users than "Billing Code."


Notes:

  • Changing the text string changes the text in each place it appears. For example, if a text string appears both in the scheduling form and in the meeting notification form, your change will appear in both places.
  • You cannot change the function of a field by renaming its label; for example, do not change the label of the "Billing Code" field to "Password."


To Identify the Text to Change

In order to change an item of text in the UI, you need to know the String ID associated with that text item.


  1. Find the text that you want to change in the tables in the Default Information and Options on the Forms in the MeetingPlace Tab.
  2. Write your custom text in the Your Custom Value column of the table.
  3. Note the String ID that corresponds to the text.
  4. To change the text, see the To Change the User Interface Text.
  5. To revert the text to the default value, see either the To Restore a Single Text String to the Default Text or the To Restore All Custom Text to the Default Text.


To Change the User Interface Text
  1. Locate the String ID of the text you want to customize. See the To Identify the Text to Change.
  2. Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.
  3. Click Admin.
  4. Click User Interface Text.
  5. Click Configure Strings.
  6. Enter the String ID you located in Step 1.
  7. Choose the language of your interface.
  8. Click Submit.
  9. Verify that the Default String (and Custom String, if you have already entered custom text for this item) is the text you want to change.
  10. For New String, enter the new text.
  11. Click Change.
  12. If you are finished making changes, click Done. If you want to change more text, click Look Up a Different String.
  13. Go to the location where the text appears, and verify your change.
  14. Consider changing the corresponding text string in the Cisco Unified MeetingPlace Web Conferencing interface. To locate the string IDs for text in the Web Conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing.


To Restore a Single Text String to the Default Text

Note: You cannot use this method to restore text that was customized by using a different method.


  1. Locate the String ID of the text that you want to customize. See the To Identify the Text to Change.
  2. Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.
  3. Click Admin.
  4. Click User Interface String Configuration.
  5. Click Configure Strings.
  6. Enter the String ID you located in Step 1.
  7. Click Submit.
  8. Verify that the Default String and Custom String are the text you want to change.
  9. Click Restore.


To Restore All Custom Text to the Default Text

This procedure restores to the default text all custom text in the Web Conferencing and Cisco Unified MeetingPlace for Outlook user interfaces.


Note: This procedure cannot be undone.


  1. Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.
  2. Click Admin.
  3. Click User Interface String Configuration.
  4. Click Revert to Default Strings.
  5. Click Yes.
  6. Click Done.


Default Information and Options on the Forms in the MeetingPlace Tab

Table: Meeting Settings Page, Table: Advanced Settings Page, and Table: Attend Meeting Page list the default information on the three forms available in the MeetingPlace tab:

  • Meeting Settings
  • Advanced Settings
  • Attend Meeting


Some text that you see on the forms is not listed in the tables. To change text that is not listed in these tables, use one of the other customization methods listed in the Customizing Scheduling Forms and Meeting Notifications.


Complete descriptions of the parameters listed in the following table are in the online help in Cisco Unified MeetingPlace for Outlook.


Table: Meeting Settings Page
Original Text String ID Your Custom Value

Meeting Settings tab

16134


Check Availability link

16101


Date option

16141


Time option

16142


Duration option

16054


Frequency option

16214


# of Occurrences option

16215


Meeting Name option

16144


Meeting ID option

16145


Meeting Template option

9745


Enable Recording option

16057


# of Callers option

16146


# of Video Callers option


(This field is available only if your Cisco Unified MeetingPlace system includes Cisco Unified MeetingPlace Video Integration.)

16147


Billing Code option

16148


Allow Internet Access option

16153


MeetingPlace Server option

16073




Table: Advanced Settings Page
Original Text String ID Your Custom Value

Advanced Settings tab

16135


Entry Announcement option

16149


Departure Announcement option

16150


Password Required option

16151


Meeting Password option

16058


Allow Internet Access option

16153


Publicly Listed Meeting option

16154


Who Can Attend Meeting option

16155


Who Can Access MeetingNotes option

16156




Table: Attend Meeting Page
Original Text String ID Your Custom Value

Attend Meeting tab

16041


Meeting ID information

16145


Phone Dial In information

16052


Date information

16141


Time information

16142


# of Callers information

16146


# of Video Callers information (if your Cisco Unified MeetingPlace system includes video conferencing)

16147


Allow Internet Access information

16153


Record Meeting information

16158


Subject

16159


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