Cisco Unified MeetingPlace Release 8.0 -- Configuring Audio and Video Recordings for Cisco Unified MeetingPlace

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Main page: Cisco Unified MeetingPlace, Release 8.0

Up one level: Configuration



Note: This module describes how to enable audio and video recordings for meetings that are scheduled from Cisco Unified MeetingPlace.


Contents

About Audio and Video Recordings


Audio and Video Recording Resources and Port Usage

The system uses these resources while recording each meeting:

  • One voice port
  • One video port


The system uses a video port resource when you configure the user profile of the meeting scheduler for video-enabled meetings. A video-enabled meeting is characterized by these settings:

  • The Video usage field is set to Can attend + host video meetings
  • The Can record meetings field is set to Yes


You must configure the user profile settings of the meeting scheduler for video-enabled meetings for this user to be able to start recordings by pressing #61 from the TUI interface during a meeting:

  • If you configure the user profile with Video usage set to Can attend video meetings and Can record meetings set to Yes, the system records only the voice portion of the meeting.
  • If you configure the user profile with Can record meetings set to No, the system does not provide the #61 option to the user in the TUI.


When a meeting recording starts, the system attempts to use a voice port (and a video port if the meeting is video enabled) in this order:

  • Any non-floater port
  • Floater port
If the system fails to obtain a voice port, the meeting cannot be recorded until a voice port is released.
If the system fails to obtain a video port, only a voice port is used, and only the voice portion of the meeting is recorded.


Note: We recommend configuring additional floater ports if you expect many meetings to be recorded at the same time. See this information:


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Options for Starting Recordings for Audio and Video Meetings

Note: This topic does not apply to Cisco WebEx integration deployments.


Settings in the user profile determine how audio and video recordings can start and who can start them. The system records meetings in these cases:

  • If Auto-start recording is set to Yes, the system automatically records all meetings that are scheduled by the user.
  • If Auto-start recording is set to No, users with recording privileges can press #61 in the TUI during an audio and video meeting to start the recording.
If the system is recording a meeting, pressing #61 stops the recording.


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Audio and Video Recording Formats

The Cisco Unified MeetingPlace system provides audio recordings in various formats (mp3, wav, wma) and video recordings in mp4 format. It relies on the Audio Service component to convert audio, video, and web recordings into various formats.


The recordings are available to the user through the Cisco Unified MeetingPlace web user portal. The physical location of the recording files are in a location that you configure.


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Prerequisites for Recording

If you do not use an external storage device, make sure that you monitor the Alarm Table. If any Web Server disk space shortage issues appear, take immediate action to transfer the recordings to an external storage device.


Caution! The Web Server will become inoperable if all the disk space is consumed. Specifically, the Cisco Unified MeetingPlace web user portal will become inaccessible. Also, because recordings on the Application Server will not be replicated to the Web Server, those recordings might be deleted from the system before they can be converted for playback.


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Restrictions for Recording

  • Video-enabled meetings are restricted to a maximum meeting recording length of 6 hours, even if no video participants actually attend. Specifically:
    • In the user profile of the meeting scheduler, if the Video usage field is set to Can attend + host video meetings, the meeting recording cannot exceed 6 hours. If this limit is reached during a meeting, the system automatically stops the recording.
    • A user cannot schedule a meeting longer than 6 hours if the Video usage field is set to Can attend + host video meetings.
    • There is no meeting recording length restriction for meetings scheduled by users whose Video usage user profile field is set to Can attend video meetings. Because these users cannot host video meetings, the meetings they schedule are not video-enabled.
    • The system allows a maximum of 100 simultaneous audio and video meeting recordings. However, the supported number of concurrent recordings depends on the Application Server model, the configured and utilized capacity of your system, and the type of media (voice, video, web) being recorded
For detailed recording limitations, see the Cisco Unified MeetingPlace data sheet at http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_data_sheets_list.html.
  • The Application Server can store up to:
    • 500 hours of audio recordings or 80 hours of video recordings on a Cisco MCS 7835.
    • 1000 hours of audio recording or 160 hours of video recordings on a Cisco MCS 7845.
Cisco Unified MeetingPlace audio and video meeting recordings are initially stored only on the Application Server. Shortly after each recorded meeting ends, the Replication Service copies the meeting recording from the Application Server to the Web Server, where the recording is converted and stored for user playback.
Every day at 2 a.m. (local server time), the system deletes all recordings on the Application Server that are older than 24 hours. To display the available disk space for recordings (/mpx-record directory) on the Application Server, sign in to the CLI and enter df -k.
Note: If the /mpx-record disk space on the Application Server ever becomes 90% utilized, the system generates a minor alarm and does not allow any more recordings to begin until sufficient disk space is freed by the daily 2 a.m. deletion. If recordings in progress cause the disk space to become 97% utilized, the system stops all recordings. In the unlikely event that the disk space becomes 100% utilized, the system generates a major alarm, and you need to contact Cisco TAC.
  • If you are using the Hardware Media Server, the system supports audio and video recording.
  • If you are using the Express Media Server, the system supports the audio recording only.


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How to Configure Recordings


Enabling Users to Record Meetings

Before You Begin

See the Prerequisites for Recording.


Procedure
  1. Sign in to the Administration Center.
  2. Select User Configuration.
  3. Select User Groups or User Profiles, depending on whether you want to configure a user group or an individual user profile.
  4. Select Edit or Add New, depending on whether you want to configure an existing or a new user group or user profile.
  5. Set the Video usage field to Can attend + host video meetings.
  6. Set the Can record meetings field to Yes.
  7. (Optional) Configure these fields:
    • Who can access
    • Auto-start recording
  8. Select Save.
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What To Do Next

To give recording privileges to guests, proceed to the Enabling Guest Users to Record Meetings.


Enabling Guest Users to Record Meetings

Before You Begin

See the Prerequisites for Recording.


Procedure
  1. Sign in to the Administration Center.
  2. Select System Configuration > Usage Configuration.
  3. Set the Guests can lock and record meetings field to Yes.
  4. Select Save.
  5. Select User Configuration > User Profiles.
  6. Enter guest in the search field.
  7. Select Edit for the guest profile.
  8. Set the Can record meetings field to Yes.
  9. Select Save.
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Configuring System-Wide Recording Parameters

Procedure
  1. Sign in to the Administration Center.
  2. Select System Configuration > Meeting Configuration.
  3. Configure these fields:
    • Maximum meeting message length (minutes)
    • Maximum meeting name length (seconds)
    • Maximum participant name length (seconds)
  4. Select Save.
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