Cisco Unified MeetingPlace Express, Release 2.x -- Field Reference: Add User Group

Group Information

Name

Name by which you want to identify the user group.

Recommendation: Use a name that describes the users in the group, such as "Marketing."

Restrictions:

• Do not include spaces. Instead, use an underscore character (_), for example, "Field_Sales."
• Unicode is not supported.

1 to 17 alphanumeric characters

Default: System

Number

Number used to identify this user group.

0 to 17 numeric characters

Default: 0

Billing code

Code used in billing reports. You can assign billing codes to user profiles and meetings, so that your company can choose billing schemes based on scheduling or meeting participation. Meeting schedulers can modify the billing code for each meeting.

Recommendation: Follow existing conventions at your company, such as department codes.

0 to 17 alphanumeric characters

Group active

Activity state of this user group. You can define user groups now, and make them active later (for example, after the users in the group complete training).

Users cannot log in if their user group is inactive.

See the How to Change the State of a User Profile.

No/Yes

Default: Yes

Group Defaults

User ID of Delegate

Username of this user group's delegate who is allowed to schedule, monitor, and reschedule Cisco Unified MeetingPlace Express meetings on behalf of the users in this group and manage their user profiles. For more information, see the How to Configure User Profiles.

0 to 17 alphanumeric characters

Region

Geographical region in which the user group typically conducts business.

The setting in this field determines which options become available in the following Time zone field.

Choose from the options in the drop-down menu.

Default: Other

Time zone

User group's time zone. Set the time zone for the geographical location in which the user group typically conducts business.

The drop-down men options depend on which Region is selected.

The default value uses the server time zone that is configured during the installation process and that may be modified at any time through the CLI.

We recommend that you do not use the default setting, because the server time zone may be modified at any time by the system administrator. Such a change may cause time discrepancies between meetings that are scheduled before and after each server time change.

Choose from the options in the drop-down menu.

Default: Local time of Cisco Unified MeetingPlace Express server

Language

Preferred language for this user group, used in Cisco Unified MeetingPlace Express voice prompts.

Language preferences may vary for individual users in a group. You can select a language for each user in the individual user profile.

Options are the languages that were previously installed and activated on the Cisco Unified MeetingPlace Express system. See the How to Configure Languages.

Choose from the options in the drop-down menu.

Default: English (US)

E-mail format

The format in which users in this group send and receive e-mail messages.

txt/html

Default: html

E-mail type

The type of notification sent to users in this group for meetings that are scheduled from the End-User Interface:

• SMTP-e-mail notification from the Cisco Unified MeetingPlace Express server
• Exchange-Microsoft Outlook Calendar notification from the Microsoft Exchange Server

SMTP/Exchange

Default: SMTP

Recording

Who can access

(Read only) The value configured in the Who can attend field determines who can listen to meetings recorded by users in this group.

-

Outdial Meeting Defaults

Can call out from meetings

Whether dial-out privileges are enabled for users in this group.

No/Yes

Default: No

Ask for profile password

Whether a dial-out participant must provide a profile password before being admitted into the voice meeting.

See the About Toll Fraud Prevention Options.

No/Yes

Default: Yes

Meeting Preferences

Entry announcement

Announcement played when users in this group join meetings.

Beep only/Beep+Name/ Silent

Default: Beep+Name

Departure announcement

Announcement played when users in this group leave meetings.

Beep only/Beep+Name/ Silent

Default: Beep+Name

Skip pre-meeting options

Whether users in this group immediately join meetings after entering the meeting ID.

When No is selected, the user hears a meeting ID confirmation and is asked to record a name before joining the meeting.

When Yes is selected, the user does not hear a meeting ID confirmation but is asked to record a name before joining the meeting.

No/Yes

Default: No

Password required

Whether meetings scheduled by users in this group require a password. This field also applies to reservationless meetings.

No/Yes

Default: No

Who can attend

Determines whether anyone or only profiled users may do the following:

• Attend meetings scheduled by users in this group.
• Listen to meetings recorded by users in this group.

Restriction: This field is ignored for reservationless meetings, which anyone may attend.

Anyone/ Users with Cisco Unified MeetingPlace Express Profiles only

Default: Anyone

Show meetings in public listing

Whether to publicly display meetings that are scheduled by users in this group on the Find Meeting page in the End-User Interface.

While scheduling each meeting, users can override this setting and decide whether or not to publish the meetings, unless the End-User Interface is customized to hide this option.

Restriction: This field is ignored for reservationless meetings, which are always publicly listed after the first person joins the voice meeting.

No/Yes

Default: No

Host web meetings with

Whether web ports are reserved when users in this group set up meetings:

• Full meeting room-Reserves web ports, if available.
• Participant list only-Does not reserve web ports. Web meeting participants see the lite web meeting room.

For information about the features available in the full web meeting room and the lite web meeting room, see the User Guide for Cisco Unified MeetingPlace Express Release 2.x.

This field applies to both scheduled and reservationless meetings.

Restriction: Changes to this field are applied to each user only when the user logs in to Cisco Unified MeetingPlace Express after the change has been made. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.

Recommendation: If your system has fewer web ports than voice ports available for scheduled and reservationless meetings, set this field to Participant list only (no licenses required) for most users. This configuration helps to keep web ports available for the users who need the full web meeting room to share files or applications. If you want all or most users to be able to schedule full web meetings, make sure that an equal number of web ports and voice parts are available on your system for scheduled and reservationless meetings. See the System Capacity Planning.

Full meeting room (licenses required)/ Participant list only (no licenses required)

Default: Full meeting room (licenses required)

Reserve voice licenses when setting up meetings

Whether voice ports are reserved when users in this group set up meetings.

This field applies to both scheduled and reservationless meetings.

Restriction: Changes to this field are applied to each user only when the user logs in to Cisco Unified MeetingPlace Express after the change has been made. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.

No/Yes

Default: Yes

Video Preferences

Video Types

Lists the video types available on the system and available to the group.

To add a video type that is listed in the Available on the system table to the Available to the group table, do one of the following:

• Highlight the video type and click the arrow between the tables.
• Double-click the video type.

-

Remove Video Type

Used to remove a video type from the video types available to that group. Highlight a video type in the Available to the group table and click Remove Video Type.

Note: You can also remove a video type from the Available to the group table by double-clicking it.

-

Selected Video Type Details

Displays details about the highlighted video type.

-

Restrictions

Use reservationless

Whether users in this group can set up and own reservationless meetings. This field displays or hides the Start Reservationless link in the End-User Interface for users in this group.

Restriction: This field is ignored if the Enable reservationless field is set to No. See the Field Reference: Meeting Configuration.

No/Yes

Default: Yes

Maximum meeting length (minutes)

Maximum length of a meeting, in minutes. Users in this group cannot schedule meetings longer than this amount.

Restriction: This number cannot exceed the value entered in the Maximum meeting length (minutes) field. See the Field Reference: Meeting Configuration.

Range: 2 to 1440

Default: 240

Video Usage

Determines the level of permissions for video meetings. Whether users in this group can attend video meetings, host video meetings, and reserve video ports, or a combination of these.

Can attend + host video meetings + reserve video ports / Can attend + host video meetings / Can attend video meetings

Default: Can attend video meetings

Sending Notifications

Enable for meeting

Whether e-mail notifications are sent when users in this group schedule meetings.

Restriction: Notifications are never sent for reservationless meetings.

Recommendation: Use a consistent setting across your user base. Also, avoid changing this setting once Cisco Unified MeetingPlace Express is already in use, because users might already expect and rely on the current e-mail notification behavior.

No/Yes

Default: Yes

Priority

Priority given to e-mail notifications sent when users in this group schedule meetings.

Low/Normal/Urgent

Default: Normal

Send if meeting changes

Whether e-mail notifications are sent when the following meeting parameters change:

• Date or time
• Password
• Meeting ID
• List of invitees

Recommendation: Use a consistent setting across your user base. Avoid changing this setting once Cisco Unified MeetingPlace Express is already in use, because users might already expect and rely on the current e-mail notification behavior.

No/Yes

Default: Yes

Include participant list

Whether to include the names of meeting invitees in e-mail notifications sent when users in this group schedule meetings.

No/Yes

Default: Yes

Include password

Whether meeting passwords (if any) are included in e-mail notifications sent when users in this group schedule meetings.

No/Yes

Default: No

Receiving Notifications

Enable to receive

Whether users in this group receive e-mail notifications.

Recommendation: Use a consistent setting across your user base. Avoid changing this setting once Cisco Unified MeetingPlace Express is already in use, because users might already expect and rely on the current e-mail notification behavior.

No/Yes

Default: Yes

Attending Meetings

Phone # for non-direct-dial pagers

Shared phone number for a non-direct-dial pager system.

PIN numbers to access individual pagers are configured in the Pager # field in individual user profiles.

Restrictions:

• This field applies only to users whose individual user profiles are configured with a non-direct-dial pager PIN number in the Pager type field.
• Only the following characters are used to call the pager: 0-9, #, and *.
• All other characters are ignored by the system but generate INFO events in the system log.

0 to 32 numeric characters

Auto Attend

Auto attend mode

Determines what the system does when a user in this group calls into the system from the user's own telephone.

• If set to Auto-Attend Mtg and the user is invited to only one meeting at this time, the system places the user into that meeting.
• If set to Auto-Attend Mtg and the user is not invited to any meetings at this time (or if the user is invited to two or more meetings at this time), the system automatically logs the user on.
• If set to Auto-LogIn, the system automatically logs the user on.

None/Auto-Attend Mtg/ Auto-LogIn

Default: None

Auto attend password required

Determines if the users in this groups are required to enter a password before being placed automatically into a meeting or being automatically logged on.

No/Yes

Default: Yes