Cisco Unified MeetingPlace, Release 7.0 -- Configuring Reservationless Meetings

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Main page: Cisco Unified MeetingPlace, Release 7.0

Up one level: Configuration



Reservationless meetings begin immediately and have the following special characteristics:

  • Anyone may join a reservationless meeting, unless a meeting password is in use.
  • Anyone can access reservationless meeting recordings and attachments.
  • The meeting ID for a reservationless meeting is the Profile number of the meeting owner.
  • A meeting instance is created on demand when someone joins a meeting with a reservationless meeting ID. The meeting is terminated immediately when the last participant leaves.
  • By default, the meeting subject is the Last name of the meeting owner.
  • The system treats each instance of a reservationless meeting as a separate entity with its own unique conference ID, displayed as ConfNum in reports and exported data.
  • Participants who join a reservationless meeting before the owner does are placed in a waiting room (where they cannot communicate with each other) until the meeting owner arrives, unless the following statements are true:


Note: For more information about reservationless meetings, see the User Guide for Cisco Unified MeetingPlace at http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.


Contents

Restrictions
  • Because meeting IDs cannot be longer than 17 digits, users with Profile numbers longer than 17 digits cannot own reservationless meetings.
  • Reservationless meeting IDs are permanently reserved and cannot be used for scheduled meetings.
  • E-mail notifications are not sent for reservationless meetings.
  • Reservationless meetings cannot be lecture-style meetings.


Before You Begin
  • Reservationless meetings are enabled by default. Therefore, you only need to perform this task in the following cases:
    • If you want to disable reservationless meetings either system-wide or for specific users.
    • If you previously disabled reservationless meetings and want to reenable them.


Procedure
  1. Log in to the Administration Center.
  2. Enable reservationless meetings on the system:
    1. Click System Configuration > Usage Configuration.
    2. Set the Enable reservationless meetings field to Yes.
    3. (Optional) Configure these other fields:
  3. Enable reservationless meetings for users:
    1. Click User Configuration.
    2. Click User Groups or User Profiles, depending on whether you want to configure a user group or an individual user profile.
    3. Click Edit or Add New, depending on whether you want to configure an existing or a new user group or user profile.
    4. Set the Use reservationless field to Yes.
    5. (Optional) Configure these other user profile fields:
    6. Click Save.
    7. Repeat Step 3 for all user groups and user profiles for which you want to enable reservationless meetings.


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