Cisco Unified MeetingPlace, Release 6.x -- Worksheet 5-17: User Groups

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[[Cisco Unified MeetingPlace, Release 6.x]]    >   
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[[Cisco Unified MeetingPlace, Release 6.x -- Cisco Unified MeetingPlace Audio Server, Release 6.x|Cisco Unified MeetingPlace Audio Server]]    >   
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[[Cisco Unified MeetingPlace, Release 6.x -- Planning Your Audio Server Installation|Planning the installation]]   
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>      [[Cisco Unified MeetingPlace, Release 6.x -- Database Planning Worksheets|Database Planning Worksheets]]
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!Value
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|<td colspan="5" rowspan="1">|''' Group Information'''
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|<td colspan="5" rowspan="1">|''' Group Defaults'''
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|<td colspan="5" rowspan="1">|''' MeetingNotes Defaults'''
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|<td colspan="5" rowspan="1">|''' Outdial Meeting Defaults'''
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''' Outdial Meeting Defaults'''MAGAZINE /td>
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|<td colspan="5" rowspan="1">|''' Meeting Preferences'''
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Whether the user will see the full meeting room or just the participant list when joining web meetings.
Whether the user will see the full meeting room or just the participant list when joining web meetings.
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'''Note:''' The Participant List option is not available if you are using Cisco WebEx.
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|<td colspan="5" rowspan="1">|''' Restrictions'''
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|<td colspan="5" rowspan="1">|''' Sending Notifications'''
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|<td colspan="5" rowspan="1">|''' Attending Meetings'''
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|<td colspan="5" rowspan="1">|''' Q&A Meetings'''
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''' QNEWSPAPER A Meetings'''MAGAZINE /td>
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Whether to turn on QNEWSPAPER A Meetings feature for this group's users at meeting startup.
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Whether to turn on Q&A Meetings feature for this group's users at meeting startup.
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Notify attendees about QNEWSPAPER A?
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Notify attendees about Q&A?
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Whether to describe QNEWSPAPER A feature to this group's users when they attend conferences.
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Whether to describe Q&A feature to this group's users when they attend conferences.
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QNEWSPAPER A introduction
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Q&A introduction
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QNEWSPAPER A departure
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Q&A departure
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|<td colspan="5" rowspan="1">|''' Video Meetings'''
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''' Video Meetings'''MAGAZINE /td>
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|<td colspan="5" rowspan="1">|'''Flex Fields'''
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Flex FieldsMAGAZINE /td>
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Latest revision as of 22:27, 16 June 2009

Cisco Unified MeetingPlace, Release 6.x > Cisco Unified MeetingPlace Audio Server > Planning the installation > Database Planning Worksheets




To quickly and easily enter default profile information for multiple users at one time, assign users to a user group.


For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric-0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric-1 to 32767* means that the field accepts the value 3102 but not 32769.


Field Description Default Options and Field Size Value
Group Information

Name

Name by which you want to identify group.


Recommended: A name that describes the group ( Marketing ).


Do not include spaces. Use an underscore character (_) instead ( Field_Sales ).

System

Alphanumeric-1 to 17

 

Number

Number by which you want to identify group.

0

Numeric- 0 to 17

 

Billing code

A code for generating billing reports. Can be based on your company's internal conventions (for example, department codes).

-

Alphanumeric-0 to 17

 

Default mtg category

Meeting category assigned to meetings the group's users schedule.

"Standard"

Selected name

 

Group active?

Whether group is active.


You can define groups now, and make them active later (for example, after the group's users complete training).

No

Yes/No

 

Profile type

Whether the members of the group are users or video terminals.

User

User/Video Terminal

 
Group Defaults

User ID of contact

User ID of contact or attendant who supports group's users.

-

Alphanumeric-0 to 17

 

Time zone

Time zone in which the users in this group are located.


Recommended: Time zone in which user group is located.


Time zone information can vary for individual users in a group. Set time zone information for each user in individual user profiles.

Local-time

Time zone name

 

Language

Language this group's users prefers.


Language information can vary for individual users in a group. Set language information for each user in individual user profiles.

English (USA)

English (USA)/ Other installed language

 

Abbreviated prompts?

When Yes , all users hear abbreviated prompts when they call Cisco Unified MeetingPlace. When No , all users hear unabbreviated prompts.

No

Yes/No

 

Scheduling home server?

The local server for users in this group.

0

Read-only

 
MeetingNotes Defaults

Able to record mtgs?

Whether users in group can record meetings.

Yes

Yes/No

 

Record meetings?

Whether by default meetings scheduled by group's users are recorded.

No

Yes/No

 

Who can access

Who can request attachments and listen to meetings recorded by group's users. When None , a recorded meeting and its attachments must be posted manually for other participants to hear.

Anyone

None/Anyone/ MeetingPlace Users/ Invited Guests

 

Auto-start recording?

For meetings scheduled to be recorded, whether by default recording starts automatically when second participant enters meeting.

Yes

Yes/No

 

Attachment access ordering

Order in which group's users hear list of attachments.

Most recent first

As submitted/ Most recent first

 

Display mtg to everyone?

Whether by default to allow Cisco Unified MeetingPlace web guests to view meetings.

No

Yes/No

 

Display rsvnless mtgs to everyone?

Whether by default to allow Cisco Unified MeetingPlace web guests to view reservationless meetings.

No

Yes/No

 
Outdial Meeting Defaults

Can call out from mtgs?

Whether group's users can outdial to others while they are in a meeting.

No

Yes/No

 

Can schedule guest outdial mtgs?

Whether group's users can schedule meetings that let guests join voice conference by web. This parameter is enabled only if this group has outdial privileges.


When No , the Allow Outdials to Guests From Web parameter is disabled for this group. When Yes , group's users can change Allow Outdials to Guests From Web for individual meetings.

No

Yes/No

 

Allow outdials to guests from Web?

For meetings scheduled by this group, whether guests can join the meetings by Web.


When Yes and a meeting is scheduled, the system can outdial to guests when they click Join Voice Conference button. When No , guests who click this button see the phone number to call to join meeting.

No

Yes/No

 

Max outdials per mtg

Number of outdials group's users can place from within one meeting.

Note: This field limits only the number of times this group's users can outdial from a meeting by pressing #3. It does not restrict any other method of outdialing.

0

Numeric- 0 to 500*/ Unrestricted

 

Can call other servers?

Whether group's users can schedule multiserver meetings.

No

Yes/No

 

Ask for profile password?

Whether an invitee who was outdialed must provide a profile password before being admitted into the meeting.

Yes

Yes/No

 

Digit translation table

Translation table number to use for all outdials made by group's users. 16 translation tables are available. Default translation table is 0 .


Your installation partner will work with you to configure these tables, as needed.

Yes

Yes/No

 
Meeting Preferences

Entry announcement

Announcement used when users enter meetings.

Beep+ Name

Beep only/ Beep+Name/ Silent

 

Departure announcement

Announcement used when users leave meetings.

Beep+ Name

Beep only/ Beep+Name/ Silent

 

End of mtg announcement

Whether the system announces the meeting will end in a set number of minutes.


For reservationless meetings, this parameter is not used. This announcement is not played for reservationless meetings.

Yes

Yes/No

 

Mtg extension announcement

Whether the system announces the meeting is extended by a set number of minutes.


For reservationless meetings, this parameter is not used. This announcement is not played for reservationless meetings.

No

Yes/No

 

Screened entry?

Whether meetings scheduled by this group require a meeting participant (already in the meeting) to admit people who try to join the meeting. (People wanting to enter are not admitted automatically.)

No

Yes/No

 

Skip pre-meeting options?

Whether meetings scheduled by this group's users use the Short Menu feature. Eliminates meeting ID confirmation, roll call, and agenda.

No

Yes/No

 

Disable roll call?

Whether meetings scheduled by this group's users may request roll call feature during a meeting.


Recommended: Yes when, for example, competitors could call into a meeting, meetings require caller anonymity, or you schedule large meetings.

Yes

Yes/No

 

Password required?

Whether by default meetings scheduled by this group's users require a password.


When Yes , the person who starts a reservationless meeting that is organized by this group's users can choose to create a password for the meeting. When No , the person who starts the meeting does not create one.

No

Yes/No

 

Who can attend?

Who can attend meetings scheduled by this group's users. For reservationless meetings, this parameter is not used. Anyone can attend reservationless meetings.

Anyone

Anyone/ MeetingPlace Users/ Invited Guests

 

Allow Internet access?

When the Cisco Unified MeetingPlace system is configured with a web-conferencing server in the DMZ and another behind the DMZ. When Yes , the Web portion of the meeting is held on the server in the DMZ and can be accessed by anyone. When No , the Web portion of the meeting is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

No

Yes/No

 

Allow Internet Access for Reservationless

When Yes , the Web portion of reservationless meetings is held on the server in the DMZ and can be accessed by anyone. When No , the Web portion of reservationless meetings is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

Yes

Yes/No

 

Lecture mtg attend sttgs

For lecture-style meetings scheduled by this group's users, the way in which listen-only participants are admitted.


When Admit as listeners and Start callers in waiting room , participants listen to music on hold until meeting is called to order. When Start mtg with floor open , participants can talk until meeting is called to order. When Reservationless mtg , lecture-style meetings scheduled by this group become reservationless meetings.

Admit as listeners

Admit as listeners/ Start callers in waiting room/ Start mtg with floor open/ Reservationless mtg

 

Host Meetings with

Whether the user will see the full meeting room or just the participant list when joining web meetings.

Note: The Participant List option is not available if you are using Cisco WebEx.

Full Meeting Room (if there are web port licenses available.)

Full Meeting Room/ Participant List


Restrictions

Scheduling restriction

Scheduling limits placed on this group's users.


When Unrestricted , users may schedule unlimited number of meetings; When Cannot Schedule , users can schedule no meetings; When Near Term Mtg Limit , users may schedule the specified number of meetings within the next six hours.

Un- restricted

Unrestricted/ Cannot Schedule/ Near Term Mtg Limit (Numeric- 0 to 50*)

 

Use reservationless?

Whether to allow users in this group to use the reservationless meeting feature.

Yes

Y/N

 

Max mtg length (min)

Maximum number of minutes for which this group's users can schedule meetings.

240

Minimum 2; maximum is Max Mtg Length (Scheduling Parameters)

 

Max # of attachments

Maximum number of attachments allowed for meetings scheduled by this group's users.

10

Numeric- 0 to 30*

 

Sched only on home server?

Whether meetings for users in this group are restricted to the home server.

No

Read-only

 

Sched only on NS home site?

Whether meetings for users in this group are restricted to the home site.

Yes

Read-only

 

Max # teams allowed

Number of teams this group's users can create.

0

Numeric- 0 to 10,000*

 

Can chg mtg ID via phone

Whether this group's users may assign vanity IDs for meetings they schedule by phone.


This field is available only when Allow Vanity Meeting IDs (in System Parameters) is set to Yes .

Yes

Yes/No

 

Allow video scheduling?

Whether this group's users can schedule meetings with video.

No

Yes/No

 
Sending Notifications

Enabled for this mtg?

Whether this group's users send notifications for meetings.


For reservationless meetings, notifications are not sent.

Yes

Yes/No

 

Include attachments?

Whether this group's users send attachments as part of their notifications.

No

Yes/No

 

Priority

Priority of notifications for this group's users.

Normal

Low/Normal/ Urgent

 

Send if mtg changes?

Whether to send notifications when something changes in meetings (such as the time, date, password, or meeting ID), or when a message or attachments are added or deleted.

No

Yes/No

 

Include participant list?

Whether this group's users send a list of names of meeting participants as part of their notifications.

No

Yes/No

 

Include password?

For secure meetings where a password is specified, whether this group's users include the password in notifications.

No

Yes/No

 
Receiving Notifications

Enable to receive?

Whether this group's users receive notifications about meetings they are invited to (if meeting scheduler sends them).

No

Yes/No

 

Include attachments?

Whether this group's users receive attachments as part of meeting notifications.

No

Yes/No

 

Type of e-mail system

E-mail system used by this group's users. (See Table: Choices for Type of E-mail System Field after this worksheet.)

None

None/cc:Mail/ Lotus Notes/ Microsoft Mail/ Microsoft Exchange/ Qualcomm Eudora/ Netscape Messenger/ Other

 

Preferred delivery method

Notification delivery method for this group's users.

None

None/E-mail

 

Alternate delivery method

Alternative notification delivery method to use if the preferred method fails.

None

None/E-mail

 
Attending Meetings

Method of attending

This group's users' preferred method of joining meetings.

User will call in

User will call in/ Have system call user/ Have system page user/ Do not reserve space for user/ Have system find user

 

First search method

First number the system tries to reach users in this group.

None

None/Main/ Alternate/Pager

 

Second search method

Second number the system tries to reach users in this group.

None

None/Main/ Alternate/Pager

 

Third search method

Third number the system tries to reach users in this group.

None

None/Main/ Alternate/Pager

 

Type of pager

Type of pager service used by this group's users.

None

None/ Direct Dial/ Non Direct Dial

 

Pager phone number

Pager phone number of this group's users.

-

Direct Dial- 32-digit pager number/ Non Direct Dial-user's pager access code (PIN)

 
Q&A Meetings

Off at mtg startup?

Whether to turn on Q&A Meetings feature for this group's users at meeting startup.

No

Yes/No

 

Notify attendees about Q&A?

Whether to describe Q&A feature to this group's users when they attend conferences.

No

Yes/No

 

Q&A introduction

How to announce attendees being placed on the floor in meetings this group's users schedule.

Beep+ Name

Beep only/ Beep+Name/ Silent

 

Q&A departure

How to announce attendees being removed from the floor in meetings this group's users schedule.

Beep

Beep only/ Beep+Name/ Silent

 

Automatically ask next question?

Whether to automatically promote next waiting attendee to the floor in meetings this group's users schedule.

No

Yes/No

 

More than one question per site?

Whether to allow attendees in meetings scheduled by this group's users to ask more than one question at a time.


When Yes , this group's users may ask up to five questions.

No

Yes/No

 

Tell my position in line?

Whether to tell attendees in meetings scheduled by this group's users their current position in line.

No

Yes/No

 

Disable floor warning prompt?

Whether to tell attendees in meetings scheduled by this group's users they are next to ask a question (or speak) on the floor.

No

Yes/No

 
Video Meetings

Endpoint bandwidth

Bandwidth to use when connecting to VoIP. Endpoint connections are made based on the default bandwidth. (Guest connections are established with the default guest bandwidth.)

384K

128/256/384/512/758/1472/1920 kbps

 

Run meetings on video MCU only?

This value determines how the checkboxes in the Web Scheduling page are configured by default. If this is set to Yes, the web scheduling page initially has the video checkbox checked and the audio+web checkbox unchecked. The meeting scheduler can override the settings.

No

Yes/No

 

Attend preference for video prof.

For video profiles, whether the preference is for Cisco Unified MeetingPlace to automatically outdial the video end point or for the end point to dial in to meetings.

Dial-in

Dial in/Outdial

 
Flex Fields

Profile flex field 1

Profile field customized with your business information.

-

-

 

Profile flex field 2

Profile field customized with your business information.

-

-

 

Profile flex field 3

Profile field customized with your business information.

-

-

 

Profile flex field 4

Profile field customized with your business information.

-

-

 

Profile flex field 5

Profile field customized with your business information.

-

-

 

Profile flex field 6

Profile field customized with your business information.

-

-

 

Profile flex field 7

Profile field customized with your business information.

-

-

 



In Table: Choices for Type of E-mail System Field, for the Type of E-mail System field, choose the value that corresponds to the e-mail system installed at your company.


Table: Choices for Type of E-mail System Field
E-Mail System Choose

cc:Mail

cc:Mail

IBM Lotus Notes

Lotus Notes

Microsoft Mail

Microsoft Mail

Microsoft Exchange

Microsoft Exchange

SMTP

Microsoft Mail, Qualcomm Eudora, Netscape Messenger

Other MAPI-compliant mail systems

Microsoft Mail

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