Cisco Unified MeetingPlace, Release 6.x -- Introducing Cisco Unified MeetingPlace SMTP E-Mail Gateway

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About Cisco Unified MeetingPlace SMTP E-Mail Gateway

Cisco Unified MeetingPlace SMTP E-Mail Gateway application allows Cisco Unified MeetingPlace to use your corporate Simple Mail Transfer Protocol (SMTP) e-mail server to distribute e-mail notifications to invited participants about meetings that are scheduled by using Cisco Unified MeetingPlace. Cisco Unified MeetingPlace SMTP E-Mail Gateway distributes e-mail notifications when a meeting is scheduled, changes are made, or the meeting is canceled. The application runs on a Microsoft Windows server.

The Cisco Unified MeetingPlace SMTP E-Mail Gateway allows you to do the following:

• Distribute e-mail notifications for scheduled, rescheduled, or canceled Cisco Unified MeetingPlace meetings
• Distribute meeting attachments with meeting notifications
• Provide a link in the e-mail notification that users can use to join the audio, data, or video portion of a Cisco Unified MeetingPlace meeting
• Notify the meeting scheduler that consecutive meetings have not been attended or that the term set for scheduled meetings is about to expire

How E-Mail Notification Works

The following is an overview of how Cisco Unified MeetingPlace distributes e-mail notification to users who are invited to attend a meeting:

1. A user schedules a meeting in Cisco Unified MeetingPlace.
2. The Cisco Unified MeetingPlace Audio Server places a notification of the schedule in a post office box.
3. Cisco Unified MeetingPlace SMTP E-Mail Gateway then completes the following:
   • Gets the schedule notification from the post office.
   • Verifies that the user profile of the scheduler is configured to send notifications.
   • Reviews the schedule and determines which notification template to use to create the e-mail messages that will be distributed to the invited participants.
   • Verifies that the user profiles of meeting invitees are configured to receive notification.
   • Uses the information in the schedule and in Cisco Unified MeetingPlace user profiles to create an e-mail message for each invited participant.
   • Passes these messages to the corporate SMTP e-mail server to distribute to the participants.

Language Support

Release 6.0 of the Cisco Unified MeetingPlace SMTP E-Mail Gateway supports the Russian language, including end-user SMTP e-mail notifications. All administrative interfaces and documentation remain in English.